About the Washington County Clerk's Office
Washington County does not use a separate Texas-style district clerk or county clerk for court files. Court Administration handles the district-court clerk function for the county.
Deb Lepper is listed as Court Administrator on the Judicial Branch page, and the office handles records management, jury issues, fees, and local case-flow support.
The courthouse itself is the best place to start when you need to match the clerk function to the physical office that handles filings.
Court Administration
Administrator: Deb Lepper
14949 62nd Street North
Stillwater, MN 55082
(651) 413-8030
Mon-Fri 8:00 a.m.-4:30 p.m.
What the Clerk Does in Washington County
Court Administration manages case records, filing intake, records access, fee collection, judgment searches, and certified copies for the district court. It is also the contact point when online records are missing or incomplete.
The local court-security unit is part of the courthouse operation, and it affects how people reach the clerk counter on busy hearing days.
- Manages district-court records.
- Processes certified copy and judgment-search requests.
- Supports jury and fee administration.
- Helps route local case-record questions.
How to Request a Certified Copy
Certified copies are used when you need an official court record for another agency, court, or institution. For Washington County case files, the request goes through Court Administration.
- Identify the case number if possible.
- Confirm the record type and number of copies needed.
- Submit the request with the correct fee.
- Pick up the copy or wait for mail if the office allows it.
The county hearing-officer contact form is another example of how the clerk-side office routes citation and appearance questions.
Records Request Form Fields
A good records request needs enough information for staff to find the right file without guessing.
| Field | Required | Notes |
|---|---|---|
| Case Number | No | Helps staff find the right file quickly. |
| Party Names | Yes | Use the names on the case. |
| Document Type | Yes | Say whether you need a judgment, decree, order, or other filing. |
| Number of Copies | Yes | State plain or certified copies. |
Washington County Clerk Fees
The district-court fee table is the source for copy fees, certified copies, and judgment searches.
| Item | Amount |
|---|---|
| Certified copy | $14 |
| Exemplified and certified copy | $28 |
| Judgment search, each name certified | $5 |
| Civil first paper | $325 |
| Conciliation first paper | $80 |
Common Clerk Forms
The most useful forms are the public-access, copy-request, and fee-related forms that Court Administration or the Judicial Branch publishes for district-court users.
- Minnesota Judicial Branch forms - court forms and instructions.
- Access case records - records access guidance.
Washington County’s local court services and support division pages are also worth checking when you need the practical side of court administration.
Mail and Online Filings
Washington County District Court uses the Judicial Branch systems for many filings and for online records access. Mail requests still go to Court Administration when a copy or record search needs to be handled offline.